About Us

Full-Service Golf Club Accounting.

The complete CFO, controller, and daily accounting function, handled by a team with deep club expertise.

Month-end close within 15 days, guaranteed. Board-ready financials. Fraud protection through structural oversight. No turnover, no vacations, no single-person dependency.

Start with The Fields Score™, a five-minute diagnostic of your club's financial operations.

GET YOUR FIELDS SCORE™

Why Clubs Choose Ledger & Fields

Get club-specific expertise from day one.

We understand reciprocal revenue, tennis pro compensation allocation, and member billing complexities across multiple departments. This isn't accounting work we learned from textbooks. It's expertise we built from working inside clubs.

Structural continuity, not individual dependency.

When your controller takes vacation, your accounting doesn't stop. When someone leaves, month-end close doesn't get delayed. A team handles what used to fall to one person.

Internal controls that actually exist.

Single-person departments can't have real segregation of duties—the same person reconciles and reports, processes and approves. We provide structural separation: different people handle reconciliation and reporting, processing and approval, billing and collection.

Transparency without managing the details.

Monthly packages arrive in your format, on schedule, with explanatory commentary. Board questions get answered on the spot. Audit preparation doesn't consume your staff's bandwidth.

Who We Are

Chelsea Sheafor, CPA

Founder & Managing Director

14+ years of accounting experience. Former CFO of a $100 million company. Spent eight years working inside country clubs before transitioning to club accounting and finance. Board treasurer. Built specifically for club accounting from operations through finance.

Aaron VanderGalien

Founder

Serial entrepreneur. Longtime board member at Blythefield Country Club. Sat through too many board meetings without current financials. Watched too many controller transitions disrupt operations. Built Ledger & Fields to provide continuous financial oversight independent of individual tenure.

What We Do

The Complete Accounting Function, Structured for Your Needs

Daily accounting keeps the books moving. Controller support ensures accurate closes and board-ready reporting. CFO-level guidance shapes budgets, forecasts, and strategic decisions. Choose the depth your club needs.

Core Accounting

Starting at $6,250/month

Monthly close and bookkeeping, for clubs that need reliable daily accounting operations

Features

Monthly close within 15 days, guaranteed
AP/AR management and weekly bill payments
Payroll processing (seasonal, tipped, salaried)
Bank reconciliations and GL maintenance
Member billing and cash application
Balance sheet reconciliations
Inventory reconciliation (pro shop, F&B, events)
Sales and use tax filings
Fixed asset and lease accounting
Monthly financial statements with 60-minute review

Full Controller Function

Starting at $8,500/month

Clubs that need strategic financial management and board-level reporting

Features

Monthly close within 15 days, guaranteed
AP/AR management and weekly bill payments
Payroll processing (seasonal, tipped, salaried)
Bank reconciliations and GL maintenance
Member billing and cash application
Balance sheet reconciliations
Inventory reconciliation (pro shop, F&B, events)
Sales and use tax filings
Fixed asset and lease accounting
Monthly financial statements with 60-minute review
13-week rolling cash forecasts
Annual operating, capital, and cash flow budgets
Financial modeling for capital projects
Debt covenant compliance monitoring
Departmental P&Ls (golf, F&B, tennis, spa, fitness, pool, retail, events)
Budget variance analysis with explanatory commentary
KPI benchmarking using IBIS and RMA standards
Profitability analysis by department and service line
501(c)(7) compliance with real-time monitoring
Federal, state, and local tax management
Audit preparation and coordination
Treasury functions (banking, insurance, leases)
Board-ready financial packages in your format
Monthly finance committee reporting and meeting attendance
Strategic guidance for pricing, investments, planning

How It Works

THE FIELDS SCORE™

Start with a five-minute diagnostic that measures your club across planning, controls, visibility, and close. You'll see where you stand and what to prioritize. Complimentary.

IMPLEMENTATION (60-90 DAYS)

We build the systems that make your accounting sustainable. Platform optimization, process improvements, automation setup, staff training. Weekly on-site support during transition.

Ongoing Service

Monthly close within 15 days. Variance reporting on schedule. Compliance monitoring continuous. Board meetings supported with professional packages. The accounting function becomes infrastructure.

Our Three Guarantees

15-Day Close

Within 90 days of engagement, we guarantee month-end close within 15 days, every month. Miss the deadline? You don't pay for that month.

60-Day Exit

No long-term contracts. Exit with 60 days notice, no penalties. If we're not earning your business every month, you shouldn't have to stay.

Fraud Protection

We carry professional liability insurance, and our structural separation of duties provides protection that single-person accounting departments cannot match.

What Clubs Frequently Ask

What size clubs do you work with?

Clubs managing 300+ members with annual revenue exceeding $4 million.

What happens to our current accounting staff?

That depends on your preference. Some clubs retain staff for on-site tasks. Some transition staff to other roles. Some reduce headcount through attrition. We work with whatever decision makes sense for your club.

How quickly can you start?

Discovery begins immediately. Implementation starts within 2–4 weeks and takes 60–90 days. Ongoing service begins once implementation is complete.

What if our board has questions?

We present to finance committees or full boards. Most GMs find the conversation straightforward once the engagement is framed as risk mitigation and governance improvement.