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About Us

Full-Service Golf Club Accounting.

Whether you need a CFO, controller, or a daily accounting function its all handled by a team with deep club expertise.

Month-end close within 15 days, guaranteed. Board-ready financials. Fraud protection through structural oversight. No turnover, no vacations, no single-person dependency.

Start with The Fields Score™, a comprehensive diagnostic of your club's financial operations.

GET YOUR FIELDS SCORE™

Why Clubs Choose Ledger & Fields

Get club-specific expertise from day one.

We understand reciprocal revenue, tennis pro compensation allocation, and member billing complexities across multiple departments. This isn't accounting work we learned from textbooks. It's expertise we built from working inside clubs.

Structural continuity, not individual dependency.

When your controller takes vacation, your accounting doesn't stop. When someone leaves, month-end close doesn't get delayed. A team handles what used to fall to one person.

Internal controls that actually exist.

Single-person departments can't have real segregation of duties—the same person reconciles and reports, processes and approves. We provide structural separation: different people handle reconciliation and reporting, processing and approval, billing and collection.

Transparency without managing the details.

Monthly packages arrive in your format, on schedule, with explanatory commentary. Board questions get answered on the spot. Audit preparation doesn't consume your staff's bandwidth.

Who We Are

Chelsea Sheafor

Chelsea Sheafor

Co - Founder

14+ years of accounting experience in both the public and private industries. Spent 8+ years working inside country clubs before transitioning into the accounting and finance world. Board Treasurer. Built for club accounting by learning behind-the-scenes operations and finance.

Aaron VanderGalien

Aaron VanderGalien

Co - Founder

Serial entrepreneur. Longtime board member at Blythefield Country Club. Sat through too many board meetings without current financials. Watched too many controller transitions disrupt operations. Built Ledger & Fields to provide continuous financial oversight independent of individual tenure.

What We Do

The Complete Accounting Function, Structured for Your Needs

Daily accounting keeps the books moving. Controller support ensures accurate closes and board-ready reporting. CFO-level guidance shapes budgets, forecasts, and strategic decisions. Choose the depth your club needs.

Month End Close

A strong month-end close is the foundation of smart business decisions. Our month-end accounting services ensure accurate reporting, timely closes, and clear financial insight—without the scramble.

Features
  • Monthly close within 15 days, guaranteed
  • Bank reconciliations and GL maintenance
  • Balance sheet reconciliations
  • Inventory reconciliation (pro shop, F\&B, events)
  • Fixed asset and lease accounting
  • Monthly financial statements with a 60‑minute review
  • Monthly finance committee reporting and meeting attendance
  • Member billing and cash application
  • AP/AR management and weekly bill payments
  • Payroll processing (seasonal, tipped, salaried)

Risk & Controls

Strong controls reduce risk and protect your financial integrity. Our risk and controls services include treasury management, compliance monitoring, tax oversight, audit readiness, and debt covenant tracking—designed to safeguard your organization and support long-term stability.

Features
  • Treasury Management
  • 501(c)(7) compliance with real‑time monitoring
  • Federal, state, and local tax management
  • Sales and use tax filings
  • Audit preparation and coordination
  • Debt covenant compliance monitoring

Financial Confidence & Visibility

Turn data into clarity. Our financial reporting and analysis services include departmental profitability, customized board packages, budget variance insights, KPI benchmarking, and 13-week cash forecasts—built for confident governance and planning.

 

Features
  • Departmental P&Ls (golf, F&B, tennis, spa, fitness, pool, retail, events)
  • Profitability analysis by department
  • Board‑ready financial packages in your format
  • Budget variance analysis with explanatory commentary
  • KPI benchmarking using IBIS and RMA standards
  • 13‑week rolling cash forecasts

Planning & Strategy

Strong planning drives strong outcomes. We provide operating and capital budgets, long-term capital planning, cash flow projections, and financial modeling—helping leadership align strategy, investments, and growth.

Features
  • Annual operating and capital budgets
  • 5-10 year capital planning and budget support
  • P&L and Balance Sheet Cash Flow Budgets
  • Financial modeling for capital projects
  • Strategic guidance for pricing, investments, planning

How It Works

Group 911

THE FIELDS SCORE™

Start with The Fields Score™ a comprehensive diagnostic of your club's financial operations, which measures your club across planning, controls, visibility, and close. You'll see where you stand and what to prioritize. Complimentary.

Group 912

IMPLEMENTATION (60-90 DAYS)

We build the systems that make your accounting sustainable. Platform optimization, process improvements, automation setup, staff training. Weekly on-site support during transition.

Group 913

Ongoing Service

Monthly close within 15 days. Variance reporting on schedule. Compliance monitoring continuous. Board meetings supported with professional packages. The accounting function becomes infrastructure.

Our Three Guarantees

15-Day Close

Within 90 days of engagement, we guarantee month-end close within 15 days, every month. Miss the deadline? You don't pay for that month.

60-Day Exit

No long-term contracts. Exit with 60 days notice, no penalties. If we're not earning your business every month, you shouldn't have to stay.

Fraud Protection

We carry professional liability insurance, and our structural separation of duties provides protection that single-person accounting departments cannot match.

What Clubs Frequently Ask

Clubs managing 300+ members with annual revenue exceeding $4 million.

That depends on your preference. Some clubs retain staff for on-site tasks. Some transition staff to other roles. Some reduce headcount through attrition. We work with whatever decision makes sense for your club.

Implementation begins on your scheduled onboarding date,  and takes 60–90 days. Ongoing service begins once implementation is complete.

We present to finance committees or full boards. Most GMs find the conversation straightforward once the engagement is framed as risk mitigation and governance improvement.

Start with The Fields Score™

Have questions about your club's finances?

You're in the right place. Whether you're trying to make sense of your current setup, evaluating your options, or just want a second opinion—we're happy to talk. No pressure, no pitch.