Skip to content
Request Your Field Score™ →

Golf Club Finance

No Turnover. No Vacations. No Fraud.

The complete CFO, controller, and daily accounting function for private clubs. Handled by a team with deep club expertise.

Start by understanding where you stand. The Fields Score™ is a free diagnostic  measuring your club across four critical areas: planning, controls, visibility, and close. 

GET YOUR FIELDS SCORE™

What Ledger & Fields Guarantees

15-Day Close 

Within 90 days of engagement, every month. Miss the deadline, you don't pay.

60-Day Exit 

No long-term contracts. Leave with 60 days notice, no penalties.

AdobeStock_89256035

Your Platform. Our Expertise.

We operate inside your existing club management system:

  • Your chart of accounts stays exactly as structured
  • Your reporting formats continue unchanged
  • Your workflows remain familiar to staff
  • Your historical data stays accessible in one system
  • No separate system to learn or maintain
  • No data migration disruption
  • No training curve for your team

Month-end close within 15 days. Departmental P&Ls for golf, F&B, tennis, spa, fitness, pool, retail, events. 501(c)(7) compliance tracking. Annual budget development. Audit preparation. Payroll processing.

See Our Services

No Turnover. No Vacations. No Fraud.

Group 896

No Turnover

Staff changes don't interrupt month-end close or board reporting.

Group 914

No Vacations

Coverage is structural. August financials arrive on schedule regardless of anyone's calendar.

Group 894

No Fraud

External oversight and segregation of duties. The conditions that enable embezzlement are removed.

Why Outsourced Club Accounting Works

The pattern is consistent: hire a controller, train them on your systems, hope they stay. Eighteen months later, they leave. You start over. The problem isn't finding the right person. It's asking one person to handle work that should be split across three.

Club accounting is uniquely complex.

  • Most businesses have one P&L. Clubs have seven—golf, F&B, tennis, spa, fitness, pool, retail
  • 501(c)(7) tax compliance requires continuous monitoring
  • Seasonal payroll across multiple employee classifications
  • Member billing integrated with departmental POS systems
  • One person managing this creates vulnerability

Single controllers fail structurally.

  • When they're on vacation, accounting stops
  • When they give notice, you lose three months during recruiting and onboarding
  • When one person handles both reconciliation and reporting, internal controls don't exist
  • Career advancement requires leaving
  • Complexity creates burnout

Outsourcing solves it.

  • A team handles what used to fall to one person
  • Vacation doesn't create gaps
  • Transitions don't disrupt operations
  • Internal controls exist through separation of duties
  • You're not hiring better—you're changing the model
AdobeStock_298818473-1

Founded by Club Board Members

We didn't study club accounting from textbooks. We lived its consequences from the boardroom. We built what we needed: club people who know accounting, not accountants learning clubs.

Chelsea Sheafor, CPA — 14+ years accounting experience. Former CFO of a $100 million company. Spent eight years working inside country clubs. Board treasurer. Knows operations from F&B service through financial reporting.

Aaron VanderGalien — Serial entrepreneur. Longtime board member at Blythefield Country Club. Recognized the pattern wasn't hiring failures—it was a flawed staffing model.

That difference matters when the phone rings with questions about reciprocal revenue, membership class structures, or departmental cost allocation.

About Our Team

Start with Clarity.

The Fields Score™ is our diagnostic that measures your club across four critical areas: planning, controls, visibility, and close. You'll see where you're strong, where you're exposed, and what to prioritize.

Know exactly where you stand.